A Day in the Life: Max’s Daily Battle

Max B., a veteran ops specialist at a major freight brokerage, starts his day like clockwork: sorting through a mess of emails, chasing dispatchers, texting drivers, and logging updates in spreadsheets. It’s 2025, but his workflow feels more like a time warp to 2010.

One of the biggest, and most overlooked, parts of his job? Track & Trace: the art of hunting down critical information about a truck after a load has been covered.

“It’s not just about location,” Max says. “It’s about giving customers clarity, keeping receivers in the loop, and heading off issues before they snowball.”

Despite a stack of software tools, TMS platforms, GPS feeds, and ELD integrations, Max spends his day stitching together a clear picture from fragmented sources. The goal isn’t just internal visibility. It’s delivering confidence to the customer.

Why Traditional Tools Fall Short

Brokers have poured money into freight tech, MacroPoint, Project44, app trackers, and ELDs. But Track & Trace remains a manual, error-prone job. Why?

• Fragmented systems. TMS platforms, GPS feeds, and driver communication tools don’t fully sync. Reps often copy-paste updates between systems.

• Low compliance. Industry tracking compliance is stuck around 60–65%. For example, Lipsey Logistics only raised compliance to 82% after onboarding hundreds of carriers onto MacroPoint and ELD integrations (Descartes).

• Driver resistance. Many drivers refuse app-based tracking due to privacy concerns, battery drain, or usability friction.

• Shipper requirements. Shippers often have unique and demanding requirements, ranging from how frequently they expect updates to the specific details they want captured at each pickup and stop. To meet these expectations, brokerages and carriers are forced to hire large offshore teams to handle these tasks manually.

• The human fail-safe. Even with tracking active, reps still call at key milestones just to be sure.

The bottom line: visibility tools are helpful, but only people can deliver true clarity to the customer. And that takes time.

What It Takes to Track a Load: Status by Status

Max’s track and trace job spans five freight milestones. Each comes with its own requirements. And each has its own ways it can fail. At each stage, he’s not just updating a system; he’s creating peace of mind for the customer.

1. Covered

• Info Needed: Driver name, contact, equipment details

• Method: Email or phone with dispatcher

• Max’s Job: He ensures a real driver and truck are assigned. If not, customer commitments can unravel before wheels even move.

• Common Failure: Missing driver info leads to dispatch delays.

2. Dispatched

• Info Needed: ETA to pickup, confirmation truck is rolling

• Method: Call, text, dispatcher contact

• Max’s Job: He verifies movement, not just that the load’s on paper, but that it’s en route.

• Common Failure: A stalled truck means a missed pickup window, bad information causes downstream delays. e.g., telematics routed to the wrong truck #, driver information switched last minute, so we’re tracking the wrong driver, driver not having the necessary PU numbers, missing proactive updates on ETA to shipper, all leading to further delays.

3. At Pickup

• Info Needed: Arrival timestamp, detention time, loading confirmation

• Method: text/call

• Max’s Job: He confirms on-time arrival, checks for delays, and logs loading progress.

• Common Failure: Missed proactive updates result in the shipper reaching out for an update.

4. In Transit

• Info Needed: Current location, ETA, route changes

• Method: GPS or fallback call

• Max’s Job: He monitors the journey, flags gaps, and watches for missed ETAs. Tracking failures become customer emergencies.

• Common Failure: GPS gaps or stale ETAs create blind spots.

5. At Delivery / Delivered

• Info Needed: Proof of delivery, unloading status

• Method: Call, text, app upload, or emailed photo

• Max’s Job: He collects PODs, closes out loads, and enables billing.

• Common Failure: Late or missing POD delays invoicing and cash flow.

Each touchpoint is a chance to deliver service, or to disappoint.

Why This Is So Expensive

Track & Trace isn’t a side task, it’s the lifeline of freight operations. And when it’s manual, it’s expensive: Manual tracking burden increases exponentially as your shipment volume grows.

• Thousands of calls per week. Some brokerages make 4,000+ check calls weekly. Many now outsource tracking to 24/7 nearshore teams in Colombia, Mexico, or Belize — costing millions a year for the largest brokerages.

• Burned productivity. Brokers report sales reps spending 30–50% of their time tracking instead of selling. Some are literally paying out-of-pocket to avoid the work (FreightWaves).

• Delayed escalations. A missed update can cause a no-show pickup—and lost revenue.

• Slow billing. POD delays mean no invoicing, which means locked-up working capital.

• Customer penalties. Large shippers fine brokers for missed updates and track broker performance on visibility (Uber Freight, Direct Traffic Solutions).

How Augie Turns Tracking into Customer Confidence

Augie steps in as the always-on teammate that handles status checks, escalations, and updates—stage by stage.

1. Covered

• What Augie Does: Auto-reaches carrier, validates assigned driver and truck

• Impact: No more delays chasing down contact info

2. Dispatched

• What Augie Does: Verifies movement and ETA to pickup

• Impact: Prevents missed pickups before they happen

3. At Pickup

• What Augie Does: Captures arrival, flags late trucks, and kicks off detention if needed

• Impact: Keeps the shipper informed and the carrier accountable

4. In Transit

• What Augie Does: Monitors GPS feeds and escalates when something looks off

• Impact: No more “dead loads,” just actionable insights

5. At Delivery / Delivered

• What Augie Does: Confirms arrival, collects POD, and pushes docs into the TMS

• Impact: Billing begins immediately. No need to chase the paperwork.

Hear it for yourself — Augie in Action

Pickups are high stakes. Missed updates here lead to delays, chargebacks, and angry customers.

In this real call, Augie checks in with a driver to confirm pickup status, no human rep needed.

It asks the right questions, interprets the driver's fuzzy answers, and delivers a clear update back to the team.

The Impact: Time, Trust, and Margin

With Augie in place, brokerages can:

• Cut manual check-ins by up to 70%

• Reduce offshore tracking headcount

• Accelerate billing cycles

• Boost compliance scores with shippers

• Reduce or eliminate offshore teams to handle track and trace

• Make reps more productive (and less burned out)

For Max, that means less stress. For customers, it means fewer surprises. For leadership, it means margin protection.

Track & Trace = Trust

Every truck in motion is a promise made to a customer.

Track & Trace is how that promise gets delivered, on time, with transparency, and without excuses.

When you automate tracking with Augie, you’re not just saving time. You’re building a better customer experience, load by load.

Want to find out what Track & Trace is costing your team?
Request a demo to see how Augment can help.